Privacy Policy & Collection Notice

Privacy Policy & Collection Notice

Domaine Plus Real Estate


1. Our Commitment to Privacy

 

Domaine Plus Real Estate ("we", "our", "us") is committed to protecting the privacy, confidentiality and security of the personal information entrusted to us by our clients, prospective clients, buyers, sellers, landlords, tenants, contractors and visitors.

We recognise the importance of responsible information handling and are committed to complying with the Privacy Act 1988 (Cth), the Australian Privacy Principles (APPs) and our professional obligations as a licensed real estate agency in New South Wales.

This Privacy Policy explains how we collect, hold, use, disclose and protect your personal information.


2. What is Personal Information?

 

"Personal information" has the meaning given in the Privacy Act 1988 (Cth).

It includes information or an opinion about an identified individual, or an individual who is reasonably identifiable, whether true or not and whether recorded in a material form or not.

 

Examples include your:

  • full name
  • residential or postal address
  • telephone number
  • email address
  • date of birth (where required)
  • identification documents
  • property ownership information
  • tenancy information
  • financial information provided during a property transaction
  • inspection attendance records
  • communications with our office.

3. Browsing Our Website

 

You may browse most areas of our website without providing personal information.

 

However, if you choose to:

  • enquire about a property
  • request a market appraisal
  • register for property alerts
  • submit a rental application
  • contact our office
  • subscribe to newsletters
  • request information

 

we may ask you to provide personal information necessary to respond to your request.


4. What Personal Information We Collect

 

Depending on the services we provide, we may collect:

  • your name
  • postal and residential address
  • email address
  • telephone numbers
  • property ownership details
  • tenancy information
  • identification documents
  • driver's licence or passport details where reasonably required
  • information relating to buying, selling, leasing or renting property
  • financial information required to complete transactions
  • records of inspections and appointments
  • correspondence with our office
  • information submitted through our website
  • social media enquiries
  • complaints or feedback
  • any other information voluntarily provided by you.

5. How We Collect Personal Information

 

Where practical, we collect information directly from you.

Information may be collected when you:

  • telephone our office
  • email us
  • visit our office
  • attend an open home
  • attend a private inspection
  • request an appraisal
  • submit an online enquiry
  • complete an application form
  • sign contracts or agreements
  • communicate via social media
  • subscribe to marketing updates
  • participate in surveys or provide feedback.

 

Where permitted by law, we may also obtain information from:

  • vendors
  • landlords
  • purchasers
  • tenants
  • solicitors
  • conveyancers
  • mortgage brokers
  • financial institutions
  • government agencies
  • publicly available property records
  • realestate.com.au, Domain and other property advertising platforms
  • third-party service providers involved in property transactions.

6. Why We Collect Your Information

 

We collect personal information to:

  • provide real estate sales, leasing and property management services
  • arrange property inspections
  • prepare contracts and documentation
  • respond to enquiries
  • verify identity where required
  • manage transactions
  • communicate with buyers, sellers, landlords and tenants
  • comply with legislative and regulatory obligations
  • maintain business records
  • improve our services
  • respond to complaints
  • provide information about properties or services that may interest you where permitted by law.

7. Open Homes

 

When attending an open home or property inspection, we may collect your:

  • name
  • telephone number
  • email address.

This information assists us to:

  • maintain attendance records
  • provide feedback to vendors
  • ensure property security
  • follow up your enquiry
  • provide information about the inspected property
  • advise you of similar properties where appropriate.

 

Providing this information is voluntary; however, where attendance records are reasonably required for security or vendor reporting purposes, we may be unable to grant entry if sufficient information is not provided.


8. Identity Verification

 

In some circumstances we may request identification documents to verify your identity, comply with legal obligations or facilitate a property transaction.

Identification documents are collected only where reasonably necessary and are stored securely.


9. If You Choose Not to Provide Information

 

If requested personal information is not provided, we may be unable to:

  • respond to your enquiry
  • arrange inspections
  • prepare contracts
  • provide requested services
  • complete transactions
  • communicate effectively regarding your property requirements.

10. Website Analytics and Cookies

 

When you visit our website we may automatically collect technical information including:

  • IP address
  • browser type
  • operating system
  • device information
  • pages visited
  • referring website
  • date and time of access.

 

We use cookies and similar technologies to:

  • improve website functionality
  • remember user preferences
  • analyse visitor traffic
  • improve our services
  • enhance your browsing experience.

 

Most browsers allow cookies to be disabled, although this may affect website functionality.


11. Direct Marketing

 

We may contact you by:

  • email
  • SMS
  • telephone
  • post

 

to provide:

  • property alerts
  • market updates
  • newsletters
  • invitations
  • information regarding our real estate services.

 

You may opt out of marketing communications at any time by using the unsubscribe facility or contacting our office.

Opting out does not affect communications relating to existing transactions or services.


12. Disclosure of Personal Information

 

We may disclose personal information where reasonably necessary to:

  • vendors
  • landlords
  • purchasers
  • tenants
  • solicitors
  • conveyancers
  • valuers
  • building and pest inspectors
  • mortgage brokers
  • contractors
  • professional advisers
  • accountants
  • auditors
  • government authorities
  • courts or tribunals
  • technology providers
  • CRM providers
  • electronic signing platforms
  • website hosting providers
  • cloud storage providers
  • marketing service providers.

 

We do not sell personal information.


13. Overseas Disclosure

 

Some of our technology providers and cloud-based software systems may store or process personal information outside Australia.

Where this occurs, we take reasonable steps to ensure those providers maintain privacy protections consistent with Australian privacy laws.


14. Security

 

We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification and disclosure.

 

Security measures include:

  • password-protected systems
  • restricted staff access
  • secure cloud-based storage
  • secure document destruction
  • confidentiality obligations for staff
  • physical security measures within our office.

 

While reasonable precautions are taken, no method of internet transmission or electronic storage can be guaranteed to be completely secure.


15. CCTV

 

For the safety and security of our staff, visitors and property, CCTV surveillance may operate within or around our office premises.

Where CCTV footage contains personal information, it will be handled in accordance with this Privacy Policy.


16. Third-Party Websites

 

Our website may contain links to third-party websites.

We are not responsible for the privacy practices or content of those websites and encourage users to review their respective privacy policies.


17. Access and Correction

 

You may request access to personal information we hold about you or request correction of inaccurate or incomplete information.

Requests should be made to our office.

Access will generally be provided free of charge. Where exceptional administrative costs apply, you will be advised before any charge is incurred.

Where access cannot be provided, we will explain the reasons unless prohibited by law.


18. Privacy Complaints

 

If you believe we have not handled your personal information appropriately, you may lodge a complaint with our office.

We will acknowledge your complaint promptly, investigate the matter and endeavour to resolve it within a reasonable time.

If you are dissatisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC).


19. Contact Us


Domaine Plus Real Estate

Suite 2, 275–277 Macquarie Street
Liverpool NSW 2170

Phone: (02) 9822 5885

Email: [email protected]

Website: https://www.domainerealestate.com.au/


20. Changes to this Privacy Policy

 

We may update this Privacy Policy from time to time to reflect changes in legislation, technology, business practices or the services we provide.

The current version will always be available on our website.

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